ARTICLE IX: ADVISORY COMMITTEES

Section 1. GENERAL

The Board may create one or more Advisory Committees in addition to those set forth in this Article. Advisory Committee membership may consist of Directors only, Directors and non-directors, or non-directors only, and may also include non-voting or alternate members. Advisory Committees shall have no legal authority to act for PICA, but shall report their findings and recommendations to the Board.

Section 2. SPECIFIC ADVISORY COMMITTEES

There shall be at least the following Advisory Committees:

1. PICA Advisory Committee;

a. The PICA Advisory Committee should consider and provide advice on the activities of PICA as they relate to concerns of the government and state, particularly matters where there may be an interaction between PICA's policies and various laws and national agreements or where they may affect public policy issues;

b. Membership in the PICA Advisory Committee shall be open to all PICA members and officers. Membership shall also be open to the General Public as recognized by the PICA Advisory Committee through its Chair;

c. The PICA Advisory Committee may adopt its own charter and internal operating principals or procedures to guide its operations, to be published on the Website; 

d. The Chair of the PICA Advisory Committee shall be elected by the members of the PICA Advisory Committee pursuant to procedures adopted by such members;

e. Each member of the PICA Advisory Committee shall appoint one accredited representative to the Committee. The accredited representative of a member shall be the acting representative for the member in the event of the members absence;

f. The PICA Advisory Committee shall annually appoint one non-voting liaison to the PICA Board of Directors, without limitation on reappointment, and shall annually appoint one non-voting liaison to the PICA Nominating Committee.

g. The PICA Advisory Committee may designate a non-voting liaison to each of the Supporting Organization Councils and Advisory Committees, to the extent the PICA Advisory Committee deems it appropriate and useful to do so;

h. The Board shall notify the Chair of the PICA Advisory Committee in a timely manner of any proposal raising public policy issues on which it or any of PICA's Supporting Organizations or Advisory Committees seeks public comment, and shall take duly into account any timely response to that notification prior to taking action;

i. The PICA Advisory Committee may put issues to the Board directly, either by way of comment or prior advice, or by way of specifically recommending action or new policy development or revision to existing policies; 

j. The advice of the PICA Advisory Committee on public policy matters shall be duly taken into account, both in the formulation and adoption of policies. In the event that the PICA Board determines to take an action that is not consistent with the PICA Advisory Committee advice, it shall so inform the Committee and state the reasons why it decided not to follow that advice. The PICA Advisory Committee and the PICA Board will then try, in good faith and in a timely and efficient manner, to find a mutually acceptable solution; and

k. If no such solution can be found, the PICA Board will state in its final decision the reasons why the PICA Advisory Committee advice was not followed, and such statement will be without prejudice to the rights or obligations of PICA Advisory Committee members with regard to public policy issues falling within their responsibilities.  

2. Security and Stability Advisory Committee.

a. The role of the Security and Stability Advisory Committee ("SSAC") is to advise the PICA community and Board on matters relating to the security and integrity of the P.A.I.N.T. systems. It shall have the following responsibilities:

1. To communicate on security matters with the Internet technical community and the operators and managers of critical infrastructure services. The Committee shall gather and articulate requirements to offer to those engaged in technical revision of P.A.I.N.T. ans address allocation and those engaged in operations planning;

2. To engage in ongoing threat assessment and risk analysis of P.A.I.N.T. to assess where the principal threats to Stability and Security lie, and to advise the PICA community accordingly. The Committee shall recommend any necessary audit activity to assess the current status of P.A.I.N.T. and address allocation security in relation to identified risks and threats;

3. To communicate with those who have direct responsibility for P.A.I.N.T. operations, to ensure that its advice on security risks, issues and priorities is properly synchronized with existing standardization, deployment, operational and coordination activities. The Committee shall monitor these activities and inform the PICA community and Board on their progress, as appropriate;

4. To report periodically to the Board on its activities; and

5. To make policy recommendations to the PICA community and Board.

b. The SSAC's Chair and members shall be appointed by the Board. SSAC membership appointment shall be for a three-year term, commencing on 01 January and ending the second year thereafter on 31 December. The Chair and members may be re-appointed, and there are no limits to the number of terms the Chair or members may serve. The SSAC Chair may provide recommendations to the Board regarding appointments to the SSAC. The SSAC Chair shall stagger appointment recommendations so that approximately one-third (1/3) of the membership of the SSAC is considered for appointment or re-appointment each year. The Board shall also have to power to remove SSAC appointees as recommended by or in consultation with the SSAC. The SSAC shall annually appoint a non-voting liaison to the PICA Board according to Section 9 of Article VI.

1. Making a selection by the SSAC to fill Seat 15 on the Board. Notification of the SSAC selection shall be given by the SSAC Chair in writing to the PICA Secretary, consistent with Article VI, Sections 8(4) and 12(1);

2. Keeping the community of individual Internet users informed about the significant news from PICA;

3. Distributing (through posting or otherwise) an updated agenda, news about PICA and information about items in the PICA policy-development process; 

4. Promoting outreach activities int he community of individual Internet users;

5. Developing and maintaining on-going information and education programs, regarding PICA and its work;

6. Establishing an outreach strategy about PICA issues in each region;

7. Participating in the PICA policy development processes and providing input and advice that accurately reflects the views of individual Consumers;

8. Making public, and analyzing, PICA's proposed policies and its decisions and their (potential) regional impact and (potential) effect on individuals in the region;

9. Offering Internet-based mechanisms and processes that enable two-way communication between members of At-Large Structures and those involved in PICA decision-making, so interested individuals can share their views on pending PICA issues.

Section 3. PROCEDURES

Each Advisory Committee shall determine its own rules of procedure and quorum requirements.

Section 4. TERM OF OFFICE 

The Chair and each member of a Committee shall serve until his/her successor is appointed, or until such Committee is sooner terminated, or until he/she is removed, resigns, or otherwise ceases to qualify as a member of the Committee. With the exception of the Nominating Committee which is governed by Section 3(1) of Article VII of these Bylaws.

Section 5. VACANCIES

Vacancies on any Committee shall be filled in the same manner as provided in the case of original appointments.

Section 6. COMPENSATION 

Committee members shall receive no compensation for their service as a member of a Committee. The Board may, however, authorize the reimbursement of actual and necessary expenses incurred by Committee members, including Directors, performing their duties as Committee members.